Sponsor Our 2024 Event

The steering committee would like to invite you to participate in a power and energy insurance claims industry event called “STEM is for Everyone” (SFE).  This is an opportunity to promote your businesses in a fun and positive environment, while at the same time, helping support diversity and equality in education.

Register Sponsorship

Please include entire billing address.
Please take a moment to review the terms and conditions listed on this page.

2024 STEM is for Everyone Event Sponsorship Terms and Conditions

Event Date and Time: Wednesday 6th Nov 2024, commencing at 6:00pm

Thank you for supporting STEM is for Everyone, also referred to as “SFE” for the purpose of this agreement.  You, your firm, and its representatives will also be referred to as “sponsor” for the purpose of this agreement.   Upon receipt of signature, payment, and the sponsor’s logo, the sponsorship benefits commence.  STEM is for Everyone, Inc is a US (Pennsylvania-based) 501(c)3, our non-profit approval documents and W9 are included herein.   Upon acceptance of this sponsorship application, an invoice will follow, inclusive of payment instructions.  The Sponsor agrees to pay STEM is for Everyone full sponsorship costs within 7 days of receipt of the invoice.

There are no restrictions on the Sponsor to make public or promote the event.  A supporter seal with the STEM is for Everyone logo will be provided upon receipt of the sponsorship application and payment, and Sponsors are encouraged to proudly announce their support of this initiative.

The decision of the placement of the Sponsor’s logo shall be at the discretion of the STEM is for Everyone marketing/design team.  Benefits will include the recognition outlined above, but may not be limited only to those benefits listed.  The signature of this agreement by both parties establishes an agreement between STEM is for Everyone, Inc. and the Sponsor.

All Sponsors are invited to provide branded tchotchkes or trinkets to be used as giveaways during the event.  Our event planners will reach out in advance to discuss giveaway options/ ideas.

Ticket Usage Restrictions

STEM is for Everyone is including a specified number of tickets with sponsorship.  In order to maximize value for both our sponsors and guests, we have a keen interest in maintaining a balance of the ratio of market members to service providers.  For that reason, please review and accept the following ticket usage stipulations:

  • This event is offered at no cost to market members. In order to maintain balance and allow adequate seating for market members, the use of tickets in the Platinum, Gold, and Silver categories is restricted to 50/50 market members / service providers.  Market members include insurers, brokers, risk managers, MGA’s, wholesale brokers, and coverholders.  Service providers include any and all individuals and organizations who are providing service to insurers, brokers, risk managers, and coverholders.
  • All ticket holders must be registered by name via SFE’s website for admission. The deadline to register market member tickets is Wednesday 2nd October 2024.  After 2nd October 2024, any tickets that are not accounted for will be forefitted for SFE’s use as free tickets to market members.  Extensions to this date may be permitted based on availability.  To request additional time, contact us at contact@stemisforeveryone.org

Hold Harmless

Event Cancellation – STEM is for Everyone is not liable for failure to hold the event as scheduled due to any acts beyond our control, such as physical damage to the venue, government shutdown, pandemic, acts of war, transit cancellations, etc.  If the event is postponed due to circumstances beyond our control, your sponsorship money will be held until a rescheduled date is determined.  If a rescheduled date is not set within 15 months of the event’s original scheduled date, then 50% of sponsorship funds will be reimbursed at that time.  If the event is canceled and rescheduling is not an option, SFE will strive to recover all costs with a goal (not a guarantee) of offering a full refund.  If needed, the 50% that is retained will be utilized to cover lost costs incurred by STEM is for Everyone (if applicable).  If the Sponsor agrees, a portion of the remaining 50% will be utilized to support the Beneficiary by either a monetary or in-kind donation.

Profits from revenue earned from sponsorship will benefit the the Beneficiary (or prior beneficiaries), and may also be used to support operating expenses (SFE is a 100% volunteer organization), and / or other STEM education charities.  Charitable donations are also welcome in the form of a direct donation to either STEM is for Everyone, or any of their vetted beneficiaries either through SFE, or directly to the Beneficiary.  Instructions on how to do this will be made available at the time of the event.

It is understood that this agreement supersedes all previous written and verbal agreements and negotiations relating to the event sponsorship details.  Any modification to this agreement is to be made in writing and initialed and signed by authorized representatives from both parties.  This entire contract is subject to the law and jurisdiction of Philadelphia, PA.